AIR QUALITY & TURN OVER RATE
We recently had our entire property reviewed by a third-party, nationally accredited (NEBB certified) Air Quality Testing agency. This agency reviewed each one of our systems, and confirmed that our HVAC systems are running not only efficiently but optimally. We have achieved the recommended goal of fresh air turnover in each space, which is between 4 and 6 times per hour. This agency has recommended Woodside as a benchmark for other companies to mimic our air treatment and air handling process.
HVAC
The south facility HVAC system was recently replaced with a brand new unit. The upgraded unit will allow for more fresh air intake, improve air temperature, humidity levels and air circulation.
MERV 13 FILTERS
We have upgraded our HVAC filters to a hospital-grade level in both the Main Clubhouse and the Southside. MERV 13 filters are electrostatically charged and constructed of materials that are more efficient than standard poly-cotton pleated or fiberglass filters. They are able to filter out particles smaller than one micron in size. The frequency of filter replacement across the entire property has been increased from quarterly to monthly.
U/V LIGHT SYSTEM
We also added a U/V light system in all of our HVAC air ducts across the property to reduce the spread of bacteria and viruses through the air. The system reduces odors, pollutants, chemical odors, bacteria and viruses by treating the air as it passes through ductwork before it is transmitted through vents. U/V light in the correct dosage causes coronaviruses to mutate and effectively inactivate.
BIPOLAR IONIZATION TECHNOLOGY
We most recently installed an additional, one of a kind Bipolar Ionization system from Global Plasma Solutions. Integrated into our HVAC system, this technology disperses ions that cluster around microparticles and ultimately deactivate harmful substances like airborne mold, bacteria, allergens and viruses. This technology has notably been installed at the Pentagon, the White House, many universities across the country, Google headquarters, Boston Medical Center and other hospitals around the world.
CLEANING PROTOCOL
In addition to refining our existing cleanliness protocols, we have increased cleaning staff and strategically stationed them in high trafficked locations to continuously clean and disinfect high touch areas multiple times a day throughout all hours of operation. All Woodside employees are required to support all rigorous cleaning protocols in all areas of the Club.
DISINFECTION PROCEDURES
Medical-grade, EPA-registered disinfectants which are designated effective against COVID-19 with a kill time of less than one minute are used for all continuous cleaning processes. We have also introduced next-generation electrostatic handheld and backpack sprayers for use by our cleaning team that efficiently attack microbes, providing 3x more coverage than traditional cleaning systems in the same amount of time. This equipment is used to disinfect all of our surfaces and spaces and fitness equipment during nightly closing procedures as well as any Group Fitness equipment/tools in between classes.
DISINFECT WIPES
Members are asked to use disinfectant wipes on equipment after use in conjunction with Woodside’s cleaning protocols. Our disinfectant wipes, approved by the EPA for use against COVID-19, are proven to kill 99.9% of viruses, bacteria and fungi on equipment while also having the safest EPA Toxicity Rating. Disinfectant wipes are stocked and available in multiple locations throughout the Club.
HAND SANITIZERS
Members are asked to use touchless hand sanitizer stations upon entering the Club and frequently throughout their visit. The hand sanitizer solution we use, which has added Aloe Vera, kills up to 99.9% of germs and includes 70% ethyl alcohol, above the CDC’s guidelines of 60%.
GROUP FITNESS CLASSES
We will allow 30 minutes between Group Fitness classes for disinfecting all used equipment, mopping studio floors and resetting the studio.
SANITIZING SHOE MATS
Members are requested to wipe their shoes on special shoe sanitizing mats prior to entering the Club. Given that members place equipment on, and often touch, the floors in fitness spaces, we want to provide members the option to disinfect the soles of their shoes.
GLOVES
Gloves are meant to avoid cross contamination. We prefer that our members concentrate on vigorously washing their hands with soap and water for at least 20 seconds before and after workouts as opposed to wearing gloves throughout the facilities.
EMPLOYEE TEMPERATURE CHECKS
All Woodside employees are temperature checked upon their arrival to the Club.
EMPLOYEE MASKS
Our employee teams (with the exception of on-court tennis professionals and group fitness instructors) are required to wear a cloth face covering.
MEMBER MASKS
As a result of the statewide order requiring Kansans to wear face masks in public, Woodside requires all members to wear face masks when entering and exiting the Club and when accessing any common areas (i.e. changing in the locker rooms, hallways, sitting in lounge areas and ordering at the Earthbar). By recommendation of the WHO, masks will not be required while exercising but members are welcome to wear one if more comfortable doing so. As previously communicated, it is not recommended that masks are worn in the indoor pool area.
MARKED CUES
Physical distancing cues are marked in entryways, group fitness studios, strength and cardio floors, locker rooms and the Earthbar/lounge. Please be mindful of other members in close proximity. Signs are placed throughout the fitness floors.
CLUB MONITORS
Woodside developed a new position is responsible for ensuring The Woodside Standard is met, and will hold members accountable for all member policies, procedures, rules and regulations. The Club Monitor helps maintain safe distancing parameters and assists with cleaning on fitness floors. The Club Monitor will also correct any member behavior that is in violation of established member policies, rules and regulations.
CHECK-IN
All members are asked to check-in to the Club by downloading the Woodside app and swiping their membership card on the scanner at the front desks. Please ensure the settings are marked to receive notifications.
TOUCHLESS INITIATIVE
We made several modifications throughout the Club that include replacing all hand sink faucets and soap dispensers with touchless models and adding foot pull door openers to all interior and exterior doors. There are also several touchless hand sanitizer stations throughout the Club.
CLEAR PROTECTIVE BARRIERS
New plexiglass barriers have been placed at desk areas, the Earthbar, Indoor Bar and Spa Reception Desk to provide a protective shield between members and employees.
DRINKING FOUNTAINS
Members are encouraged to bring their own water bottles to the Club. The water-bottle fillers on the drinking fountains will be available but drinking spouts are covered. Members can still purchase bottled water from the Earthbar or the front desk.
EARTHBAR
The Earthbar will continue contactless payment process and curbside service. Members may still call 913.831.0034, press 1, and order over the phone. Members may now order online for curbside or pickup via the App.
MEMBER CHARGE
For convenience and to minimize contact, members will be required to use their autopay on file (house account) for all in-club purchases. Members are asked to ensure that their autopay information is up to date. To update autopay information, please email memberbilling@clubwoodside.com.
WIPE DOWN EQUIPMENT
Members are asked to use disinfectant wipes on cardio and strength equipment after each use.
CARDIO EQUIPMENT USE
To facilitate physical distancing, we reduced and spaced cardio equipment on the fitness floors.
STRENGTH EQUIPMENT USE
Equipment (specifically benches) is not to be moved from clear markings on the strength floors.
MAGAZINES AND NEWSPAPERS
Members are asked not to bring magazines or newspapers from home to leave at the front desk, lounge, cardio areas, etc. They will be immediately discarded.
TRAINING AREA
The Basketball Court permanently transitioned to a private space for Trainers to work 1:1 with their Training clients. As a result, there will be no basketball court use. The space is unavailable to non-training clients during this time.
MASKS
While masks are not required when you are actively working out, we do ask that members wear a mask when moving from room to room or through common spaces.
GIVE EACH OTHER SPACE
The daily locker areas are clearly marked to maintain physical distancing. Restrooms and sinks are also designated to allow for physical distancing. Some benches have been removed from locker rooms to allow for appropriate space.
TOWELS
For the safety of other members and Woodside staff, all used towels must be returned and placed inside the towel drops. Please do not leave towels on the floor.
LOCKERS
Members are asked to respect the space of members utilizing their locker. If a member is using a locker, please wait until they leave the area or step aside before trying to use the adjacent locker. If utilizing a daily locker, please abide by the physical distancing markers on the floor. Please note that per the current Johnson County health order members will not be allowed to shower, shave, etc. in the locker rooms but will be able to utilize the restrooms. The health order will remain in effect until it is amended, revoked or replaced.
LIMITED AMENITIES
Locker room high-touch amenities (fruit water, deodorant, Q-tips, hairspray, shaving cream) have been temporarily removed.
CLASS BOOKING
To ensure physical distancing and to prevent overcrowding, we will limit capacity for all Group Fitness classes and all classes will require a reservation through the app or a call to the front desk. All classes will be bookable 48 hours in advance and require cancellation at least 1 hour prior to class start time.
TEMPORARY SCHEDULE CHANGES
In order to ensure enough time in between classes for cleaning and studio reset and to ensure members are not crossing paths with other members, the class schedule has been adjusted. Please reference the app or website for an updated class schedule.
STUDIO ENTRANCES
For cycle classes, registered class participants will temporarily enter the cycle studio through the east side door. All Group Fitness classes will take place in the Main Studio and registered class participants will enter through the north double doors near the Cycle Studio entrance. Both entrances will be clearly marked with banner signage. There will be no Group Fitness classes on the Basketball Court.
NO SHOW FEE
Members who fail to attend a class that was reserved will be automatically member charged a $10 no-show fee on their Woodside account.
STUDIO ACCESS
Studio doors will be open 10-minutes before class start times. Participants will be asked to wait on distanced markings and must check-in with the instructor to ensure attendance is confirmed. Studios will be unavailable for member use between classes to ensure the studio and all equipment remains disinfected.
MASKS
Some Yoga classes require a mask. Please check the Group Fitness Schedule for the latest updates.
CLASS EXPERIENCE
All Group Fitness classes, including yoga and indoor cycle, will be designed to facilitate distance between members. Members should adhere to physical distancing marks on the studio floors and/or the available bikes in
the cycle studio. Yoga Studio eye pillows will temporarily be removed. All used towels should be immediately placed in towel bins after use.
NO CONTACT
No hands-on adjustments, typical in Yoga, will occur during any group fitness classes. There will also be no high-fives, fist bumps, etc. between instructors and participants.
POST CLASS
We request that participants promptly exit the studio after class so that we can begin our cleaning protocols and studio reset.
TENNIS PROGRAMMING
Members may play singles and doubles. Woodside will participate in Tencap, however, there will be no socializing after the matches. The Ball Machines and Cardio Tennis are available. All Tennis socials and special events are suspended indefinitely.
MARKED CUES
Physical distancing queues are marked on the court. Please respect the space of others and place your belongings in the designated spaces marked on the court.
MASKS
Masks are required to be worn when walking to and from court. Masks may be removed during play but should be worn after play before leaving the court.
LIMITING CONTACT
Members coming on court must remain off court until the current court is vacated. Players should stay on their side of the court and avoid changing ends during casual play. Indoor court curtains will remain closed during play at all times. To avoid crowding, water coolers and indoor benches will be temporarily removed from the courts. Ball carts will be locked and unavailable for member use and only Tennis Professionals will feed and pick-up tennis balls on court. We request that members participating in league or casual play mark their tennis balls and only touch/use their marked tennis balls.
LIMITING CONTACT
Members are asked to abide by physical distancing cues in the Earthbar while waiting to order and will have the continued option of order ahead or curbside pick-up via ChowNow or the Woodside App.
MASKS
Masks are required when ordering from the Earthbar or when sitting in the Earthbar, Indoor Bar and lounge area unless actively eating or drinking.
DINE-IN SEATING
Members are allowed to dine-in but must remain properly spaced in designated seating areas. Please do not move or rearrange any tables or chairs. There will be no bar seating at the Earthbar counter until further notice.
LIMITED AMENITIES
The Earthbar will temporarily suspend sampling and the self-serve caddy (knives, forks, spoons, napkins, stirrers, sugar, etc.). Please ask the Earthbar staff if you need any additional assistance with your order.
GIVE EACH OTHER SPACE
Please respect the space of all members and remain at least 6 feet apart from others if not in the same party.
CAPACITY
Signage will be posted to designate the number of members allowed in various areas (dry sauna, steam room, cold plunge) of the Indoor Pool Area. Please do not form lines/gather outside the doors of the dry sauna or steam room and please abide by all posted signage.
MASKS
It is not recommended to wear a mask in the steam room, dry sauna, whirlpool or indoor pool.
MAGAZINES AND NEWSPAPERS
Members are asked not to leave magazines or newspapers in the Indoor Pool Area, specifically the dry sauna.
CLEANSING SHOWER
Members are strongly encouraged to take a cleansing shower before entering the indoor pool, the whirlpool and cold plunge. Members should not move from the dry sauna or steam room into the indoor pool, whirlpool or cold plunge without taking a cleansing shower.
TOWELS
Members are asked to return used towels, including eucalyptus towels, to designated towel bins. Please ensure the towel is placed all the way inside the bin. Please do not leave towels on the floor or in soft seating areas.
APPOINTMENT BOOKING
Spa appointments will be staggered to allow appropriate time for cleaning and sanitation protocols as well as to minimize instances of members crossing paths with other members before and after services.
APPOINTMENT CHECK IN AT THE MAIN CLUBHOUSE FRONT DESK
Members are requested to check in for their spa appointments with the Front Desk Staff. They will direct members to be seated in the Main Clubhouse lounge to complete intake forms. Once the spa room has been prepared, a member of the spa staff will collect the member from the lounge for their service.
LIMITED AMENITIES
Spa area high-touch amenities (fruit water, magazines, etc.) will be temporarily removed. Our complimentary tea service will still be available. Retail product testers will be available by request only.
PERSONAL PROTECTION EQUIPMENT
Spa Service Providers will be required to wear a mask at all times. Members may also request that Spa Service Providers wear gloves throughout the service. Members are required to wear a mask when checking in and out with reception and while shopping the boutique, but may be removed during service.
HEALTH INTAKE FORM
Members will be asked to complete a short health intake form prior to their spa service. If members are exhibiting continued coughing, shortness of breath, chills, sneezing with nasal discharge and/or fever, they will be asked to reschedule their spa appointment.
TEMPORARY LIMITED SPA SERVICE MENU
The Spa menu is limited at this time. Please check with the Spa Receptionist when booking your appointment for the latest service offerings.
TOWELS AND ROBES
Members should return used spa robes, wraps and sandals in the towel drops located in the locker rooms.
MEMBERS ONLY
We understand that members like to share the club and its amenities with friends and families but at this time it is critical that club usage, including the spa, be limited to members only.
AVAILABILITY AND RESERVATIONS
Reservations open 48 hours in advance and are available for children aged 6 months to 10 years of age. Reservations must be scheduled via the front desk by calling 913.831.9663. Walk-ins will temporarily not be accepted and drop-offs will not be allowed before the scheduled reservation time.
NURSERY CHECK-IN
All members should check-in with the front desk and then proceed to the Nursery to sign in with the Nursery Staff. Physical distancing cues will be placed outside of the Nursery. Members are requested to wait on the cues until the previous child has been checked in to the Nursery.
DISTANCED PLAY SECTIONS AND LIMITED CAPACITY
Woodside will divide the Nursery into sectioned play areas so that children can play at a distance. We will temporarily reduce reservation capacity by 50% and only schedule 1 infant and 5 children per reservation slot.
NO SHOW FEE
Members who fail to attend a nursery reservation they reserved will be automatically member charged a $10 no-show fee on their Woodside account.
TEMPERATURE CHECKS
For the safety of all members, employees and other children, all children will have their temperature checked with a touchless thermometer prior to entering the Nursery. The Nursery has the right to refuse childcare if a child temperature reads 100.4+ or the child presents visual and/or audible signs of sickness.
PERSONAL PROTECTION EQUIPMENT
The Nursery Staff will be required to wear a mask and a protective visor. Members may choose to place a face covering on their child prior to entering the Nursery.
CLEANLINESS AND SANITATION
The Nursery Team will disinfect used toys before placing them back out for use by other children. The Facilities team will utilize our electrostatic spray technology to clean and disinfect the entire Nursery every day after each session.
UPDATES
The Woodside Standard will be updated as we adapt and evaluate existing and new protocols, and it will be available in its entirely under the COVID-19 and Our Club banner on our website. Members will be notified via email and app notification should The Woodside Standard be updated.
HOW TO DOWNLOAD AND SET-UP YOUR WOODSIDE APP
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